Office & administrative assistant
HiPER™ is HSG’s solution that navigates the people side of mission-critical initiatives. It’s a product designed to take the guessing out of understanding people, so leaders can quickly assess, understand and act. Making it easier for exceptional leaders to achieve outcomes on time and on budget. HiPER™ is best suited for data-driven leaders who want to optimize how key players in their ecosystem think and make decisions in order to achieve the results they are accountable to deliver.
The HiPER Solutions Group seeks an experienced Office and Administrative Assistant with a curiosity about people. Key responsibilities include calendar management, office operations, and special projects for the Vice President.
What makes HSG a special place to work:
The best ideas can come from anywhere and anyone REGARDLESS of title.
We are a profitable business model. We’ve bootstrapped, and been pretty darn successful without taking outside funding.
We believe in radical transparency – sometimes conversations can get heated – but that’s where some of the best ideas and relationships come from.
We work hard, care deeply and like to laugh along the way.
We value a world where people are understood – if you are good at something – let’s work together to sculpt the right role for you.
You will learn something about yourself during the hiring process – guaranteed.
If you were the Office and Administrative Assistant at HSG, this week you would have:
Supported HSG’s Vice President by drafting an email to the President of a global luxury brand, prepared materials and coordinated logistics for client work out of state, and handled last-minute scheduling conflicts…with finesse
Emailed with seven Fortune 500 CEOs to arrange business development meetings with HSG’s Vice President while on the East Coast
Talked with the right people at the right places to help fix cell phone & email technical issues
Added new contacts and business development opportunities to Salesforce, and made sure data is up-to-date and accurate
Drove HSG’s hiring efforts by keeping track of candidates, sending follow-ups, scheduling interviews, and recommending creative approaches to source great talent
Worked with the Vice President to select a cool and personalized birthday gift for one of our Fortune 500 clients, ordered office supplies, planned and executed a team dinner
Helped executive staff complete their expense reports and on-boarding new employees
We are looking for an individual with the following qualities:
Bachelor’s degree preferred; however, degrees from the School of Hard Knocks encouraged to apply
3+ years’ experience in a professional administrative assistant/coordinator role
Impeccable interpersonal and organizational skills; strong written English communication skills
Ability to manage up and take direction
Did we say, highly organized
Cool under pressure so that you can adapt to competing demands and manage multiple priorities under tight deadlines
Action-oriented with good judgement and read of people
Genuine care for people with the ability to build effective relationships with staff, board members, clients and external constituents
Values constant growth and learning
Desire and ability to be helpful
Proficient with Microsoft Office (Excel, Word, PowerPoint)
Familiarity with GSuite, Salesforce, Squarespace, Box Sync, Wrike or other program management tools a bonus
To apply, please send your resume to firstname.lastname@example.org, with “Office and Administrative Assistant” in the subject line.